What is IPERMs and How to Get Access to the IPERMs System
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What is IPERMs and How to Get Access to the IPERMs System

The interactive Personnel Electronic Records Management System (iPERMS) is the Army Human Resources Command’s technology refresh for PERMS.

Description of the iPerms Honors Program:

ORGANIZATION:

US Army Human Resources Command

PROJECT NAME:

Interactive Personnel Electronic Records Management System (iPERMS)

Short Summary

Interactive Personnel Electronic Records Management System (iPERMS) – program to redesign U.S. Army personnel management business processes - Official Military Personnel File - used by commanders and human resource managers for decisions concerning Soldier’s continued service and career - fielded to Active, Guard, and Reserve Components.

Mission Statement - A comprehensive, coordinated, and sustained effort supporting the Army’s Personnel Transformation that migrates PERMS to a web-based environment and offers the Army human resources (HR) community, commanders, and Soldiers online personnel record access and electronic document input capability.

The U.S. Army’s Personnel Electronic Records Management System (PERMS) was established for all U.S. Army Components (Active, Reserve, National Guard), as a means for providing electronic document management of the Official Military Personnel File (OMPF). Realization of the U.S. Army’s vision for iPERMS will provide a consolidated and centralized personnel records management system for all Army Components while supporting the Army’s Personnel Transformation initiative in accordance with DoD 5015.2-STD. Through the automation of many operational and administrative processes, iPERMS will provide self-service for many functions, thus providing better service to all Army Components accessing soldier records.

Introductory Overview

The interactive Personnel Electronic Records Management System (iPERMS) is the Army Human Resources Command’s technology refresh for PERMS.

The iPERMS utilizes a web-based application with a unified user interface that provides encrypted, end-to-end, secure, remote access to, input to, and retrieval of, documents from the Official Military Personnel File (OMPF) and other personnel folders/subfolders via the Army Knowledge Online (AKO) portal at any time from any place in the world.

The iPERMS Records Management System provides storage of, controlled access to, and safeguarding of the OMPF and other personnel folders/subfolders residing in iPERMS to include a soldier’s photograph in a safe and secure environment.

The iPERMS is the Army’s authorized electronic records repository that supports the Army’s Human Resource (HR) Management life cycle of a Soldier. The authoritative source documents/images are managed and stored in a Group 4, Tagged Image File Format (TIFF) meeting the current National Archives and Records Administration standard for archiving images of documents. The iPERMS employs WORM (write once, read many) technology. Once an image of a document is imported into iPERMS the image cannot be changed or altered. Audit controls are in place to provide a history of activity related to each document.

The retention period for the OMPF is 62 years after the date of retirement, discharge, death in service, or 62 years after the completion of military service obligation (MSO). The date for transfer of ownership of OMPF to the National Archives is 62 years.

To support the realization of the Army’s vision, the PERMS Program is pursuing ten specific goals and twenty-one strategic objectives to be achieved in future releases of iPERMS.

The scope of iPERMS is based upon criterion as defined by all three components of the Army. This criterion has been used as the foundation for systems success and includes:

- A web-based system with a unified user interface that provides for secure remote access to record images and a seamless integration among the Army components. Information accessed over the Internet will be encrypted.

- Online and real-time updates to profiles for the Soldier or records administrator. The system, through the administration interface, allows for updates to any of the Soldier or records administrator profiles. This includes changing what records can be viewed, how long they can be viewed, and the disabling of a profile restricting the ability to view any record.

- Interstate records access and record transfer between Army components. The system allows a controlling organization (such as NGB) to access and view records from any subordinate domain (such as a MILPO) with proper authorization while not interfering with the domain rules for access. Records transfer between the domains is completed automatically when the transfer information is recorded in the Army personnel database (ITAPDB, SIDPERS).

- A unified corporate interface allows for the import and export of data. The system defines the format, contents, and structure for the information exchange.

- Access to all records stored in Legacy PERMS regardless of the storage media. This includes data that have been archived to off-line optical platters along with the on-line records.

A recent press release:

Science Applications International Corporation (NYSE: SAI) today announced that it was awarded a task order from the Department of the Army, Contracting Center of Excellence to provide information technology (IT) and information management services to the U.S. Army Human Resource Command in support of the interactive Personnel Electronic Records Management System (iPERMS). The single award task order has a one year base period of performance, four one-year options and a total contract value of more than $48 million if all options are exercised. Work will be performed primarily in Alexandria, Virginia and Colorado Springs, Colorado. The task order was awarded under the Information Technology Enterprise Solutions - 2 Services (ITES-2S) contract.

iPERMS enhances the Army's ability to store and access hundreds of millions of document images, replacing a labor intensive records management system based on paper documents and updateable microfiche. The system is used to maintain, retrieve, and transfer military personnel files, and provides on-line access and display of document images in a web-based environment. Under the task order, SAIC will provide services including program management, customer support, enterprise architecture and planning, information assurance and system integration.

"iPERMS enhances record quality, optimizes storage and retrieval, reduces operating costs, and provides an archived record in a viable electronic medium,' said Larry Cox, SAIC senior vice president and business unit general manager. 'We are pleased to support the Army in this critical program and look forward to fulfilling their personnel records needs as they evolve over the next 5 years."

Some recent commentary:

My understanding is that Cadet Command and OPM do the credit check, not you. You need to fill out your part of the packet and get it in with whatever you have on hand (don't for get to check iPERMS as more of your awards and other info should be on there). You are almost out of time and need to get it into the system.

As to the APFT, I would include a statement from your CO CDR that you are deployed ISO OIF, are unable to take the APFT due to the tactical situation, and that the DA 705 submitted is the most current on file. That or get the info from your last test (with a passing score) and have it formally added to your DA 705 and submit it. If the person's who graded your last APFT and/or was NCOIC/OIC are not available, go with what you have. Don't make anything up.

I did check my iPerms and that is the only award I could get documentation for. So I guess I'll just go with that one?

And for the APFTs I guess i'll just have the CO do a memorandum or something similar to what you said. Its so much harder doing this thing here, no resources at all!

Also I was planning on getting my signatures and the rest of the paperwork done and just sending the packet to cadet command myself. I would of course let my chain of command know that I sent it in and am waiting for a response but I think that I could get it there faster if I just mail it through the APO at the big FOB down the road.

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